TIPS AND TRICKS



A – HOW TO ORDER (WEDDINGS) ?

Once you have found a graphic style that you like, you will be tempted to start the personalisation process immediately. However, experience has taught us that a number of choices require prior reflection. The following practical advice will greatly help you prepare your order.

1/ Before you order

1. We suggest you prepare your texts before starting the personalisation process. By writing them down beforehand, you will avoid any unwarranted stress during encoding. All you will need to do is re-type your text into our text editor.
On our site, we have provided sample texts to present the products we offer. You might find them helpful or inspiring. Don’t hesitate to explore our wide range of graphic styles which feature a variety of texts.
Remember to make the following information as clear as possible:
- personal details (some guests might not know your address or phone number)
- exact dates, times and venues for each stage of the event (ceremony, cocktails, meal, party, etc.).
Once you have written your text, don’t hesitate to ask someone to check for spelling mistakes.

2. We recommend that you make a chart with the number of guests showing:
- the number of guests at each event (cocktails, meal, party etc.)
- the number of copies of the card/poster to order (see below ‘Announcements’ and ‘Invitations’).

The fact is, these two figures are never the same: your caterer needs to know how many guests will be attending, whereas you have to take into account the number of invitations you will need in order to place your Paperit order (some invitations may address multiple guests).

Your chart could look like the one shown below.

3. We advise you to order all of your printed products in one go. This means that you will benefit from a reduced unit cost and almost certainly free shipping.

4. Always order a few extra copies: you are likely to leave someone out. Placing a second order for a small number of copies will be costly due to the small print run (fixed costs) and you will probably incur shipping costs.

2/ Save the Date

For a marriage, a Save the Date card is often sent out as soon as the final date has been set, so usually around the time when the venue and caterer have been booked. You can use the Save the Date card to inform your guests about the marriage and its date before the details have been decided.

3/ Invitation and Invitation insert

Your wedding invitation, is for announcing, inviting and communicating crucial information to your guests. It is typically sent out within two to four months prior to the wedding.

The invitation is the centrepiece of wedding-related communications. It contains general information: the full names of the couple, wedding date, possibly a short personal message and details of the wedding gift registry.

More specifically, in order to tell your guests which events they are invited to (cocktails, meal, party etc.) and at what time, you have two solutions:

- send an invitation insert separately from your main invitation. In this case, you will have different invitation insert for the different events (some people may only be invited to the party or cocktails, whereas others may be attending the whole wedding).
In practical terms, you will have to choose the number of cards that correspond to each invitation (for example, the cocktail invitations) and validate your choice. Then you simply have to repeat the process to encode the invitations for another event (for example, the party invitations);

- include this information in the main invitation and avoid sending a separate additional insert. This is perfectly feasible, but will make the content of your invitation much denser. For this solution, you will have to create different invitations as some guests will not be invited to the same events (cocktails, meal, party etc.).
Choosing to have separate invitations insert means your announcement is less crowded and doesn’t require as much information. A separate invitation is also more personal and easier to understand.

Tips :

1. Don’t forget to specify the address and time. Don’t expect your guests to estimate or guess any of the timing: if you know that your ceremony will start at 10 am and that it will last 45 minutes, you should clearly state that the cocktails will take place afterwards at 11:30 am, when you know that a trip between venues will take you 30 minutes and you need to stop for the photoshoot. In this way you will avoid any misunderstandings and unnecessary stress due to unclear information.

2. If you have sent out a Save the Date card, you can send the announcements up to three months prior to the wedding, although we recommend sending them out between four to five months before the date.

4/ RSVP

A RSVP card is usually sent out with the invitation. It is an easy and practical way for your guests to answer your invitation to an event on a clearly indicated date.

5/ Menu and name tags

‘Menu’ and ‘name tags’ help to create a harmonious graphic style.

‘Menus’ are often souvenirs that guests like to take with them. You can either order one menu for each person or arrange a few on each table. We recommend that you provide one menu for two or three people at most, to ensure that reading them is a pleasant

experience. All our menus are two sided and have a central fold so they can be placed vertically on the tables.

‘Name tags’ are essential if you want organized seating for your guests. Simply fill in these little cards with the guests’ names and place them at each seat.

6/ Thank you cards

After your wedding, to thank the guests, it is customary to send them a thank you card. It also gives you the opportunity to offer them one last souvenir from your wedding in your chosen graphic style. The number of cards required is often underestimated.

People who were not invited may make some sort of gesture, which you would like to acknowledge. Always order a few extra copies to avoid having to place another order.

C – PRACTICAL TIPS: BEFORE YOU ORDER (BIRTH)

Once you have found a graphic style that you like, you will be tempted to start the personalisation process immediately. However, experience has taught us that a number of choices require prior reflection.

The following tips will greatly help you prepare your order. We have separated them into two stages:
1/Before you order
2/Product-related tips:
- announcements and invitations
- thank you cards

1/ Before you place your order

1. We advise you to order all of your printed products in one go. This means that you will benefit from a reduced unit cost and almost certainly free shipping.

2. Always order a few extra copies: you are likely to leave someone out. Placing a second order for a small number of copies will be costly due to the small print run (fixed costs) and you will probably incur shipping costs.

2/ Announcements

The ‘birth announcement’, as the name implies, is for announcing your child’s birth to your family and friends. Most of the time, it also serves as a souvenir of a very special moment.
Some people like to include the baby’s size and weight, whereas others feel that this information is out-of-date as it represents a time when parents were proud to announce a newborn in good health. If you have chosen godparents for your baby, it is usual to include their names on the announcement. The space for this information can of course be left blank.

3/ Thank you cards

Many people will express their happiness for you by offering you a gift. You will no doubt want to acknowledge their gesture with a thank you card.
Many people underestimate the number of cards required. Don’t forget that some people who may not have been on your announcement list could also make a gesture.

C – ENVELOPES

We have selected and created quality envelopes that reflect the products they contain. Each product likely to be posted can be ordered with or without envelopes (choice provided on the product page).

Our envelopes are made using the same paper as the ordered printed products. You can therefore rely on sending out a perfectly harmonious set of products.